ARTICLE III

MEETINGS AND ELECTION OF OFFICERS

SECTION 1.  ANNUAL MEETING 

1.1 The annual meeting of the County Committee shall be held on the first Tuesday following the primary election, except that when such meeting day falls on a legal holiday then the said meeting shall be held on the day following, and when such meeting day falls on the day of a municipal runoff election within the county then said meeting may be held on the day following, at an hour and place to be designated in a notice in writing to be mailed by the chairperson to each member and member-elect.   

1.2 At the annual meeting the members of the County Committee shall elect some suitable person as chairperson who shall be a resident of such county to hold office until a successor is elected, a vice-chairperson of the opposite sex of the chairperson to hold office for 1 year or until a successor is elected, and all other officers hereafter provided for who shall hold office for two years or until each of their successors is elected except the Solicitor who shall be appointed by the chairperson to hold office for two years or until his successor is appointed. 

1.3 All officers, other than the chair, vice-chair, and solicitor must be elected from among the members of the County Committee. 

SECTION 2.  REGULAR MEETING 

2.1 There shall be regular meetings of the County Committee, which shall meet at the call of the chair pursuant to law. 

SECTION 3.  SPECIAL MEETING 

3.1 Upon written request to the chair by at least 50 members of the County Committee, the chair may, within 14 days of receiving such request, call a special meeting of the County Committee provided, however, that if the chair does not call such special meeting, the 50 members may, by fifteen days written notice to each County Committee member, call a special meeting.  When a special meeting is called and notice is given to the members as prescribed herein, the reasons for and agenda of the special meeting shall be specifically stated in such notice and the Committee actions shall be limited to those agenda items only. 

SECTION 4.  PRESIDING OFFICERS 

4.1 The chairperson shall preside over all meetings. 

4.2 In the absence of the chairperson, the vice-chairperson, the solicitor, the secretary, and then the treasurer, in that order, shall be vested with the authority of the chairperson. 

SECTION 5.  QUORUM 

5.1 The attendance of at least 50% plus one of the total membership of the County Committee shall constitute a quorum to transact business, but less than a quorum may adjourn from time to time.  A motion shall be carried when it receives a majority of the votes cast, exclusive of abstentions. 

SECTION 6.  PLACE OF MEETING 

6.1 The chairperson may designate a place within Camden County as the place for any annual meeting or for any regular or special meeting of the County Committee. 

SECTION 7.  NOTICE OF MEETINGS 

7.1 Unless otherwise designated in this Constitution and Bylaws, notice of the place, day and time of every annual, regular or special meeting is to be made known through written notice to each committee member by the chairperson or his or her designee. 

SECTION 8.  VOTING 

8.1 Voting for election of officers shall be by voice vote, except in the case of a contested election in which case the vote shall be by roll call vote. 

8.2 In all other matters voting shall be by voice vote, unless a majority of the persons present at such meeting shall otherwise determine. 

SECTION 9.  ORDER OF BUSINESS 

9.1 The order of business at every regular meeting of the County Committee shall be as follows: 

A.  Chairperson call meeting to order;

B.  Roll call of members;

C.  Reading of minutes of previous meeting;

D.  Report of Committees;

E.  Communications;

F.  Unfinished business;

G.  New Business;

H.  Adjournment. 

9.2 Robert’s Rules of Order, as revised or supplemented, shall, when not in conflict with this Constitution and Bylaws, govern the conduct of all meetings. 

 ARTICLE IV   OFFICERS AND DUTIES